Cater to your target audience. Choose a venue that will meet the demographics of your audience. Think about their income, what their likes and dislikes are, what their tastes and needs are, etc. These factors will aid in making sure your attendees feel comfortable at your outdoor event venue.
Is the venue location convenient for your guests? The number of people that will attend may come down to whether or not the event venue location is in proximity to where your guests live or work. If your event will supply guests with alcohol, you may also want to take transportation into consideration. Don’t have guests drink and drive, provide them with free or cheap transportation options.
How much experience does the venue have? Their level of experience can greatly impact the event. Ask them for past pictures of events, layout options and references. Meet with the staff to determine if their personality will fit your event needs and to determine how accommodating they are. Ask them details such as ratio of servers to guests, their event attire, their hours of service, what aspects of the event they will take care of, such as decorating, set-up or tear-down.
Does the venue have any restrictions that could affect your decision to book them? Restrictions may or may not be limited to what can and can’t be decorated, photography/videography, and alcohol sales, bringing in outside food or even caterers. Some event venues have preferred caterers that you’re required to use.
Choosing an event venue is one of the most important decisions in planning an event. Your venue will set the whole tone for your event. Do your research and ask as many questions as possible before making a final decision.